Cookies Policy


This Policy indicates the type of processes that may result in data being collected about you. Your use of this website gives Cloud A2K the right to collect that information.

This Policy applies as between you, the User of this Web Site and Cloud A2K the owner, operator and provider of this Web Site. This Policy applies to Cloud A2K’s use of any and all Data collected by it in relation to your use of the Web Site and any Services or Systems therein.


In this Policy the following terms shall have the following meanings:

“Account” – means collectively the personal information and credentials used by Users to access material and / or any communications System on the Web Site;

“Content” – means any text, graphics, images, audio, video, software, data compilations and any other form of information capable of being stored in a computer that appears on or forms part of this Web Site;

“Cookie” –  means a small text file placed on your computer by Cloud A2K when you visit certain parts of this Web Site. Further details are contained in Clause 8 and Schedule 1 of this Policy;

“Data” – means collectively all information that you submit to the Web Site. This includes, but is not limited to, Account details and information submitted using any of our Services or Systems;

“Cloud A2K” – means Cloud A2K whose registered address is Cadline House, Drake Avenue, Staines-upon-Thames, Middlesex, TW18 2AP;

“Service” – means collectively any online facilities, tools, services or information that Cloud A2K makes available through the Web Site either now or in the future;

“System” – means any online communications infrastructure that Cloud A2K makes available through the Web Site either now or in the future. This includes, but is not limited to, web-based email, message boards, live chat facilities and email links;

“User” / “Users” – means any third party that accesses the Web Site and is not employed by Cloud A2K and acting in the course of their employment; and

 “Web Site” – means the website that you are currently using and any sub-domains of this site unless expressly excluded by their own terms and conditions.



Cloud A2K uses third parties to provide information about visitors to its Web Site. When you visit Cloud A2K’s Web Site it will record your IP address. This address will be matched against public and proprietary IP address databases to provide Cloud A2K with information about your visit. This information may identify the organisation to whom the IP address is registered but not individuals. In some limited cases i.e. single person companies, it may be possible to identify personal data from publicly available ICANN data.



Cookies allow Cloud A2K to provide important site functionality so you don’t have to re-enter lots of information. They also allow it to remember what links and pages have been clicked or viewed during a session. If you have provided Cloud A2K with personal data, completing a contact form for example, it may associate this personal data with other information. This will allow Cloud A2K to identify and record what is most relevant to you.

By using your browser controls, you are always in control of the Cookies Cloud A2K stores and accesses on your computer.

Cookies are small text files that are placed on to your computer by websites that you visit. They are used to make websites work, to improve efficiency of websites, to improve the user’s experience and to provide usage information on websites. This information should make your website visits more productive by storing and using information on your website preferences and habits.

Your web browser can choose whether or not to accept cookies. Most web browser software is initially set up to accept them.

We may offer cookies to you and you should ensure that your web browser is set up to not accept cookies if you do not wish to receive them. Most web browsers allow some control of most cookies through the browser settings. Please note that if you disable cookies, some services or website functionality may not be available. For further information about cookies, what cookies have been set and how to manage and disable them, please go to or

We use the following cookies:

  • Essential cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, and to use online forms.
  • Analytical cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
  • Marketing cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences. These cookies also record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website, the advertising displayed on it and communications sent more relevant to your interests.

By continuing to use this site, you are accepting our use of these cookies that make advertising and communications more relevant to you and your interests, and further help us to improve the site.

Cookies Appendix (PDF)



By submitting your email address you are consenting to receive the particular piece of information you requested, as well as allowing Cloud A2K to send you appropriate and useful communications. This includes, but is not limited to; invitations to its industry leading events and webinars, Cloud A2K’s latest assets (whitepapers, guides, reports, infographics, videos and case studies) and promotional offers on software and services.

If you are a customer of Cloud A2K, you will also receive monthly product updates.

At any time, you can update your preferences by clicking the link in any emails you receive from Cloud A2K. The link will always be in the footer of the email. You can also stop receiving emails from Cloud A2K using that same link. If you don’t have an email from Cloud A2K to hand and want to update your preferences, email us at  Cloud A2K will send you an email for you to change your preferences as you wish.



Cloud A2K may collect any or all of the Data that you give it depending on the type of transaction you enter into, including your name, address, telephone number and email address, together with data about your use of the Web Site. Other information that may be needed from time to time to process a request may also be collected as indicated on the Web Site.

Without limitation, any of the following Data may be collected by Cloud A2K:

5.1 name;

5.2 company or organisation name;

5.3 job title;

5.4 profession;

5.5 contact information such as postal addresses, email addresses and telephone numbers;

5.6 demographic information such as post code;

5.7 IP address (automatically collected);

5.8 web browser type and version (automatically collected);

5.9 operating system (automatically collected);

5.10 a list of URLS starting with a referring site, your activity on this Web Site, and the site you exit to (automatically collected);

5.11 Cookie information (see clause 8 and 9 below);

5.12 credit/debit card numbers and expiry dates; and

5.13 occasionally Cloud A2K may receive information about you from other sources (such as credit reference agencies) which it will add to the information which it already holds about you in order to help Cloud A2K provide goods and services.



We use the Data collected primarily to process the task for which you visited the Web Site. Data collected in the UK is held in accordance with the Data Protection Act. All reasonable precautions are taken to prevent unauthorised access to this Data. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.

6.1 Any personal Data you submit will be retained by Cloud A2K for as long as you use the Services and Systems provided on the Web Site. Data that you may submit through any communications System that we may provide may be retained for a longer period.

6.2 Unless we are obliged or permitted by law to do so, and subject to Clause 7, your Data will not be disclosed to third parties. This does not include directly associated companies.

6.3 All personal Data is stored securely in accordance with the principles of the Data Protection Act 1998. For more details on security, see clause 9 below.

6.4 Any or all of the above Data may be required by us from time to time in order to provide you with the best possible service and experience when using our Web Site. Specifically, Data may be used by us for the following reasons:

6.4.1 internal record keeping;

6.4.2 improvement of and/or providing products / services;

6.4.3 processing your registration;

6.4.4 providing statements of account and communicating with you on any matter relating to the conduct of your account and the provision of products and services in general;

6.4.5 monitoring Web Site usage in order to help Cloud A2K develop the Web Site and its products and services;

6.4.6 transmission by email of promotional materials that may be of interest to you;

6.4.7 from time to time to provide to customer service agencies for research and analysis purposes so that Cloud A2K can monitor and improve the products and services it provides. Cloud A2K or its agents and sub-contractors may contact you by email, telephone, fax or mail to ask for your feedback and comments on Cloud A2K’s products and services;

6.4.8 contact for market research purposes which may be done using email, telephone, fax or mail. Such information may be used to customise or update the Web Site.



Cloud A2K may, from time to time, employ the services of other parties for dealing with matters that may include, but are not limited to, search engine facilities, advertising and marketing. The providers of such services do not have access to certain personal Data provided by Users of the Web Site.



Your Internet browser has the in-built facility for storing small files – “cookies” – that hold information which allows a website to recognise you as a user. The Web Site takes advantage of this facility to enhance your experience. Cloud A2K uses a number of these cookies for analytical purposes, and these are described in detail below. By using the Cloud A2K Web Site, you consent to the use of cookies for these purposes.

We use a combination of both session and persistent cookies. Session cookies keep track of your current visit and how you navigate the site, persistent cookies enable the Web Site to recognise you as a repeat visitor when you return. The session cookies will be deleted from your computer when you close your browser. Persistent cookies will be removed on a predetermined expiry date, or when deleted by you.

Most web browsers allow user privacy settings to block either all cookies, or third party cookies. Blocking cookies will, however, have a negative impact upon the usability of many websites, including the Web Site. Please visit or for comprehensive information on how to change your cookie settings in a wide variety of different web browsers

8.1 Cloud A2K may set and access Cookies on your computer. A Cookie is a small file that resides on your computer’s hard drive and often contains an anonymous unique identifier and is accessible only by the web site that placed it there, not any other sites. For further information about Cookies visit or

8.2 You may delete Cookies, however you may lose any information that enables you to access the Web Site more quickly.

8.3 You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.

8.4 The International Chambers of Commerce (ICC) define four categories of Cookie that are used on the Internet as follows:

Category 1: Strictly Necessary Cookies

These cookies are essential in order to enable you to use the website. They enable us to provide services you have specifically asked for.

Category 2: Performance Cookies

These cookies collect information about how visitors use a website, for instance which pages visitors go to most often.  These cookies don’t collect information that identifies a visitor. The data collected is aggregated and therefore anonymous. It is only used to improve how a website works.

Category 3: Functionality Cookies

Category 4: Targeting Cookies or Advertising Cookies

Cloud A2K use these cookies for Google Web Analytics to enable us to improve user experience and navigation.

GOOGLE ANALYTICS COOKIES: Google Analytics is a website monitoring tool that allows users to see volumes of website visitors, their source, and to analyse how the content of their website is viewed and navigated. This in turn allows optimisation of the content and pages on and the marketing programmes that drive traffic to the website. Google Analytics does not store any personal information about website visitors, but does use persistent cookies to identify repeat visitors. You may universally opt-out of all Google Analytics tracking used by all websites by visiting the following URL –

GATORLEADS COOKIES: GatorLeads is a tool that identifies the business or organisation that website visitors belong to, based on a reverse IP Lookup. GatorLeads also use cookies to process this identification, and personal information about individual users is stored. Cookies used by GatorLeads store information about your current web browsing session (pages viewed, time on site etc.) and the dates and times of previous website visits.

This information is used by CommuniGator to profile website visitors, in order to better understand the way in which our website content is viewed by different segments. It is also used to identify the types of organisations that might be interested in attending our Best Practice Seminar Series.

EMAIL MARKETING POST-CLICK TRACKING COOKIES: These cookies are used to report on the pages of that have been viewed by visitors to the site who have followed links from our email marketing campaigns. This analysis helps us to understand additional content that is viewed by the contacts in our database and therefore allows us to improve and tailor future campaigns to those contact’s specific areas of interest.

VCAB COOKIES (GATORDOCS): The CommuniGator product brochure is published to this website using VCAB turning pages’ technology. VCAB uses cookies to track the user experience of our product brochure, providing us with key insight to improve the format and layout of future versions.



9.1 Cloud A2K may, from time to time, expand or reduce its business and this may involve the sale or proposed sale of certain divisions or the transfer of control of certain divisions to other parties. Data provided by Users will, where it is relevant to any such sale, proposed sale or transfer , be disclosed to Cloud A2K’s advisers and any prospective purchasers and their advisers and will be transferred to the new owners where applicable along with that division and the new owner or newly controlling party will, under the terms of this Policy, be permitted to use the Data for the purposes for which it was supplied by you.

9.2 In the event that any Data submitted by Users will be transferred in such a manner, you will be contacted and informed of the changes. When contacted you will be given the choice to have your Data deleted or withheld from the new owner or controller.



10.1 Wherever you are required to submit Data, you will be given options to restrict our use of that Data. This may include the following:

10.1.1 use of Data for direct marketing purposes; and

10.1.2 sharing Data with third parties.



11.1 You may access certain areas of the Web Site without providing any Data at all. However, to use all Services and Systems available on the Web Site you may be required to submit Account information or other Data.

11.2 You may restrict your internet browser’s use of Cookies. For more information see clause 3.



12.1 You may access your Account at any time to view or amend the Data. You may need to modify or update your Data if your circumstances change. You may ask Cloud A2K, or Cloud A2K may ask you, to correct any Data that you or Cloud A2K think is inaccurate, and you may ask Cloud A2K to remove information which is inaccurate.

12.2 You have the right to ask for a copy of your personal Data.

12.3 By submitting your Data you consent to the use of that Data as set out in this Policy.



13.1 Data security is of great importance to Cloud A2K and to protect your Data we have put in place suitable physical, electronic and managerial procedures to safeguard and secure Data collected online.


14.   HOW TO CONTACT Cloud A2K

Cloud A2K welcomes your views about its Web Site and its privacy policy, If you would like to contact Cloud A2K with any queries or comments, please send an email to or send a letter to Cloud A2K, Cadline House, Drake Avenue, Staines-upon-Thames, Middlesex, TW18 2AP.



Cloud A2K’s Web Site may contain links to other websites. This cookie policy only applies to this Web Site so when you link to other websites you should read their own cookie policies.

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